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Perquisites Policy

POLICY:

Vita Community Living Services and Mens Sana Families for Mental Health (VITA) will abide by the Broader Public Sector Perquisites Directive issued by the Government of Ontario’s Management Board of Cabinet under the authority of the Broader Public Sector Accountability Act, 2010, (Part IV.1: Perquisites).
 
PURPOSE:
 
The purpose of this policy it to set out the rules on perquisites through public funding.  The directive provides for accountability and transparency, and to ensure that government funds are used prudently and responsibly.  This policy applies to all employees, board members, consultants, contractors, vendors, students and volunteers.
 
DEFINITIONS:
 
The term “Perquisite” or “perks”, means a privilege that is provided to an individual or to a group of individuals that provides a personal benefit, and is not generally available to others.  A perquisite is not a business-related requirement.
 
PROCEDURES:
 
The following perquisites are not allowable under any circumstances:

  • Club memberships for personal recreation or socializing, such as fitness clubs, golf clubs, or social clubs.
  • Seasons tickets to cultural or sporting events.
  • Clothing allowances not related to health and safety or special job requirements.
  • Access to private health clinics, such as medical services outside those provided by the provincial health care system or by the agency’s benefits plans.
  • Professional advisory services for personal matters, such as tax or estate planning.

The privileges mentioned above cannot be provided by any means, including:

  • An offer of employment letter, as a promise of a benefit.
  • An employment contract.
  • A reimbursement of an expense.

The following perquisites are not considered perquisites in this policy:

  • Insured benefits.
  • Items generally available on a non-discriminatory basis for all or most employees, e.g. Employee Assistance Plans, Pension Plans, etc.
  • Health and Safety requirements, e.g. work boots, etc.
  • Employment accommodations made for human rights and/or accessibility considerations, e.g. special work stations, modified work hours, etc.
  • Expenses covered under VITA’s Policy #2.23 “Vacation and Travel with Member’s Policy”.

Approval and recording process on perquisites:

  • Perquisites must be business-related requirements for the effective performance of an individual’s job.
  • A perquisite requires approval by the Executive Director, a Board Member or designate.
  • The approval and recording of perquisites are recorded, stored and subject to verification and audit.
  • Perquisites will only be allowable in limited and exceptional circumstances where it is demonstrated to be a business-related requirement for the effective performance of an individual’s job.

Summary information on perquisites (if any) will be included in a report which will be referenced on VITA’s Web Site.

EVALUATION:
 
This policy will be reviewed annually by management.

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Vita Community Services/Mens Sana
4301 Weston Rd.
Toronto, ON
M9L 2Y3
416 749 6234 (Telephone)
416 749 1456 (Facsimile)